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ESI Registration

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ESI Registration

Who Has To Obtain ESIC Registration?

  • Any factory or business establishment having 10 or more than 10 employees, irrespective of salary, have to register with ESIC.
  • ESI contributions must be made for all employees having a salary of less than Rs 21,000 per month.
  • Employees with less than Rs. 21,000 monthly wages get health and sickness benefits through this statutory scheme.
  • In this scheme, employer’s contribution is 4.75% and an employee must contribute 1.75% for ESI.
  • An organization having all the employees monthly wages of over Rs.21,000, then the organization would have to file an NIL return. Following industries are required to obtain coverage under ESIC⁠⁠⁠⁠

Documents Required For ESIC Registration

  • Registration Certificate or License issued under Shops and Establishment Act or Factories Act, if available.
  • Memorandum and Articles of Association or Partnership Deed or Trust Deed, depending upon the constitution of the ownership of the establishment.
  • Certificate of commencement of production and/or Registration No. of CST/ST, if available.
  • Month wise employment position, salary etc.
  • List of Partners or Directors
  • PAN Card and Address Proof of the Factory/Firm/Establishment
  • Evidence in support of the date of commencement of production /business
  • Copy of bank statement

Basic Procedure Of ESIC Registration

The factory or establishment can apply for registration by submitting as Employer’s Registration Form (Form-01).

  • The organization will get an identification number called the code number. The code number is a 17 digit unique identification number. 
  • At the time of registration, the Employee is required to fill in Form – I and submit a family photo in duplicate to the employer.
  • This document must be submitted by the Employer to the ESI Office. The employee is then allotted an insurance number and issued a temporary identity card for availing medical benefits for him/herself and his/her family.
  • Thereafter, a permanent identity card is issued, which can be used by the employee even after transferring jobs.
  • Companies under ESIC coverage must file the annual return. They must show the changes if any during the preceding year.
  • Return of contributions enclosing copy of all ESI contributions paid must be submitted once every six months.

Organizations under ESIC Registration must maintain the following records:

  • Attendance Register;
  • Wages Register
  • Form-6 Register
  • Accident Register
  • Inspection Book
  • File containing all monthly challans & returns submitted.⁠⁠⁠⁠